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Click here if using Windows Vista or Windows 7
The first 4 buttons on the bar allow you to easily navigate
through your database.
The first button takes you to the first record in the file, the
second button goes to the previous record, etc. If a button
is inappropriate, it will be "grayed out" (such as the first two
buttons if you are already at the top of the file).
This is what the rest of the buttons do:
Add a new record.
This is the first button you will use when you first run the
program.
Delete the current
record from the database.
Edit (modify) the
current record.
Post changes to the
database (used in conjunction with the "Add" and "Edit" buttons
above).
Cancel changes (used in conjunction with the "Add" and
"Edit" buttons above).
Also, like those desktop rotary card files of yore, you can just tap the first letter of the name you are looking for and then the first entry starting with that letter will appear.
Word Wrap. This is a toggle button. When
checked, the memo field is in Word Wrap mode. But if you
pasted text from another application with different right margin,
it may not look right. Then you can click to uncheck this
button, turning Word Wrap off. When wrapping is off, the
background color in the memo field will change to yellow and a
horizontal scroll bar will appear. Clicking again will turn
Word Wrap back on.
Dial Telephone.
Click this button to call using the telephone connected to your
modem. If the program finds more than one phone number in
the Name and Memo fields, it will let you choose which you want to
use (move the selection window aside if you need to look at the
database record). If the program cannot find anything that
looks like a phone number (it will only recognize U.S.A. format
phone numbers), it will let you enter one manually and, after you
complete the call, will offer to add the number to the current
entry's memo field for you. The actual dialing will be
handled by whichever program you have installed to handle dialing
for you. If you haven't installed any yourself, it will use
the Dialer program that is included with Windows. Before
using this option for the first time you should check that the
dialing program is configured properly for your use, including how
to handle area codes. If you are using the Dialer that comes
with windows, then using the Window Start menu do:
Start|Run, then enter or Browse to: c:\window\dialer.exe (or
wherever it is located) and click on Tools|Dialing Properties in
the Dialer.
E-mail. (may not work with
Windows Vista or later) Send a message to an e-mail address
or addresses appearing either in the Name or Memo field. If
more than one e-mail address is found, they will all be
displayed. You can pick one address, or else click the
box that will appear to send your message to all addresses
listed. The email program that is registered as the "MAPI"
program in Windows will then be invoked to send your message (if
you have selected "send to all" you can now delete any unwanted
individual addressee). Depending on the
MAPI registered program, you may have to have your email program
loaded. Hint: this may be the
easiest way to maintain an e-mail mailing
list.
Web page. Click on this to go
to a World Wide Web page contained in your entry's Memo
field. If more than one site has been entered, you will be
allowed to choose one. Your default browser will then be
activated and the page should appear in a few moments. When
including web sites in an entry, in order to be recognized by this
program the URL must start with either www., http://,
https:// or ftp:// (case insensitive).
So that you can see the context, at the bottom of the window you
will see the relevant line from the memo, with any preceding
line right above it (use the down arrow key to move down the list)
- this is a new feature with Version 4.0.
Open.
Open an application, document, image or media clip; must
be listed (with full file path including drive) in the
Memo. For example, you can view an image or pdf file, work
on a spreadsheet, or play an audio or video clip. You can
use Windows Explorer's Tools|Folder Options|FIle Types to pick the
desired program to open any particular file extension (In
Vista and Windows 7, that utility is accessed by clicking on
the Start button and selecting Default Programs). When the Default
Programs box appears click on "Associate a file type or protocol
with a program").
So that you can see the context, at the bottom of the window you
will see the relevant line from the memo, with any preceding line
right above it (use the down arrow key to move down the list).
Hint: with all of the above buttons, you can use
them even if you don't yet have an appropriate entry as you will
be prompted to enter one, and it will be automatically entered
into the record after the appropriate action has been taken.
Playlist.
Create or modify a playlist containing clips or images
listed in the memo field. Clips you select can be moved up
or down, or to the top or bottom of the playlist. You can
also click a button to invert the list of clips. Any
playlist you save will be in .m3u format, which virtually all
media players can use, including Microsoft's Media Player.
Filter (Search).
Filters the database so that only those entries containing the
string (word, word fragment or phrase) you choose will be
displayed. The search is case insensitive. If you
check the box on the screen which will appear when you click this
button, then both the Name and Memo field will be searched,
otherwise only the Name field will be searched.
Cancel Filter.
Cancels the filter set by the above option so that ALL non-deleted
records will again be displayed. This button will be
"grayed out" if a filter is not active, so if you see this red
icon you know a filter is active.
Windows Clipboard.
This Button has dual use, both with just the Name (not memo)
field. 1. If you are adding or editing a
record (you have clicked the Plus or Up key on the
Navigation Bar and haven't yet clicked the Check Mark to Post),
the name field will be replaced by whatever is currently in the
Windows Clipboard.
2. Otherwise, this will copy whatever is in the Name
field to the Window's Clipboard for insertion into another program
(for printouts, reports or whatever).
For the Memo field, the usual Windows cut-and paste methods
are already enabled, you don't need this Button for that field.
Info. Click this button to
see more info about the current record and the database as a
whole. For example, if a filter is active you will see the
total number of records which meet your filter criteria.
This will also provides a larger area for the memo field.
Order. When the program starts, the
grid will show records in Alphabetical order. But
you can click on this
button to see them in the order in which you entered them into the
database (e.g. if you want to see the last 5 records you
entered). To see them in ascending Alphabetical order again,
just click on the up arrow
image that will replace the calendar.
Report
Writer. Click here for
the webpage describing this flexible utility. Does not work in Windows 7
Maintenance. If your
records seem out of order, or if the program seems to be running
slow, click this button to physically remove records marked for
deletion (thereby saving disk space) and to reindex the
file. Until this option is run, records marked for deletion
can still be recalled by "xbase" programs like Foxpro which are
compatible with the Foxpro 2.6 file format.
After the reindex finishes (should only take a second or two), you
will be asked if you want to create an archive of your database to
another drive and/or directory. Important:
if you ever need to restore from these archived files, remember to
EITHER delete address.cdx (will automatically be recreated
by the program) OR click this Maintenance button
immediately upon using this program the next time - it you don't
do one or the other, records that are in the database may not show
in the grid or you may get other errors. Does the address
book you're using now offer an easy backup option like this?
Help. Here is where you will
get on-line help using your default web browser.
Because Brooklyn uses industry standard Foxpro 2.6 format files, you can import your address book into any of thousands of other software products to produce printouts, reports, etc.
You can exit Brooklyn by clicking the close button (X) in the
extreme upper right hand corner of the program window, or by using
the Windows Close key combination (alt-F4).
After you've Brooklyn for awhile, you may wish you could use it to manage a database for other folks using your computer, or for other purposes such as keeping track of recipies, inventory, whatever. Here's how you can do it without doing additional installs into other directories and therefore duplicating the program and support files:
This is an example using Windows 98. Use Windows Explorer
(Start|Programs|Windows Explorer) and go to Brooklyn's
installation directory (if you accepted the default during
installation that should be c:\program files\Brooklyn. Use
your mouse to RIGHT-click on the Brooklyn.exe entry and choose
Send To|Desktop (create shortcut). Now you can exit Windows
Explorer and go to the desktop. Right-click on the shortcut
that was just created and choose Rename. Give it a name of
your choice (maximum 10 characters using letters, numbers and dash
only), for example: Recipies. After you've done that,
Right-click again on the newly-renamed shortcut and choose
Properties this time. The Target box should show an entry
like this:
"C:\Program Files\Brooklyn\brooklyn.exe"
After this put a space followed by the name you just chose, using
our example it would be:
"C:\Program Files\Brooklyn\brooklyn.exe"
Recipies
The final step is to put the program path only part of the above
into the next Box labeled "Start In" like so:
"C:\Program Files\Brooklyn"
That's it! Now whenever you go to the desktop and
double-click on this "Recipies" shortcut, Brooklyn will create the
appropriate subdirectory for you - using our example it would be:
C:\Program Files\Brooklyn\brooklyn.exe\Recipies
- and create a separate database just to hold your recipies.
When doing backups, remember to back up each database to it's own
directory on the backup media because each database has the same
filenames.
There are other ways to create such a shortcut, to see how just
do: Start|Help, click on the Index tab and type in
"Shortcuts" in the entry box.
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